Introduction

Welcome to the Checkipe User Guide!

Checkipe is a place to create, improve, share, and use checklists.

Your checklists can be private or shared with the world or even shared with a private group of your choice (see org creation and recipe sharing).

User Guide Usage

Browse the table of contents on the left, or use the Command Palette to jump straight to any page: tap the search icon in the top-right corner of the app bar, or press Cmd+K (Mac) / Ctrl+K (Windows/Linux). See Quick Navigation to learn more, and Hot Keys for a full shortcut reference. Enjoy!

About Checkipe

You do not rise to the level of your goals. You fall to the level of your systems.

― James Clear, Atomic Habits

Checkipe is a place to create, improve, share, and use checklists.

Why have a site dedicated to checklists?

In arenas where human performance is a matter of life and death, like flying a plane or performing surgery, checklists are critical tools.

Why not use their power more generally?

Checklists are powerful:

They help individuals track their progress
They help teams coordinate jobs and tasks
They encapsulate hard-won knowledge.
They prevent errors.
They guide behavior.
They save time.
They save lives.

Basic Checkipe usage

Go to https://checkipe.com
Create an account or log in using "Sign in with Google" button
Create a checklist (called a recipe)
Publish the recipe to share it or create a run to use it.
Iterate on the recipe when you learn more, or create a new recipe.
If you want to publish the recipe for all to see, press publish.
If you want to share the recipe with only some people, create an org and attach the recipe to that org. Then post or send an invite link.

What are `Recipes` and what are `Runs`?

Recipes are checklists. A run tracks one usage of a recipe.

Since recipes are one of the more common types of checklists we call our checklists recipes. But most recipes are for processes in work or every day life rather than for creating a particular dish.

Often you create a recipe once and then follow it many times. We distinguish between the checklist and its usage with the terms recipe, which refers to the checklist, and run, which refers to tracking one iteration through that recipe.

So a typical flow for checkipe might be that you perform a task.

I can make a checklist by hand. Why use Checkipe?

You can make a checklist by hand. Hopefully you've made and used many! So what can Checkipe help with?

Checkipe makes it easy to

Collect your checklists in one place
To share and control checklist access
- Can be published to the world at large under your username,
- Can be shared with a specific organization, or
- Can be kept private.
Keep versions of your checklist and see how it's updated over time
Track your progress through one iteration of the checklist (a run)
Track progress on a run by others.

Creating an account

To create an account, just press "Sign in with Google" at the bottom of the Login Page.

The most common way to get an account is by accepting an invite link from a friend or colleague. But you don't have to wait for someone else -- you can create your own account!

In more words When you go to https://checkipe.com you will be redirected to the login page. If you don't have an account yet, no problem. Just click Sign in with Google and Google and Checkipe will create an account for you associated with the Google email of your choice.

Create a recipe

A recipe is just a list of steps. A step is an instruction or ingredient. It's just a bit of text that's enough to tell the user what they need to do before they mark the step complete.

After you log in it's easy to create a new recipe using the recipe creation form in checkipe.

Provide a title and optionally a description. Add as many steps as you need and save your recipe!

Create a recipe run

On the recipe page you'll see a play arrow. Just press it to create a recipe run!

Create an org

On the orgs page you'll see a button with a plus sign. Press it and a form will open where you can pick an org name and a url key.

Choose the url-key wisely because it will be part of links to all the org recipes. It should be short and lowercase and alphabetic, optionally with dashes to separate words. Numbers are allowed too.

Create a recipe invite link

By default, a recipe created in your personal scope is personal. If you want others to use it, you need to share it.

If you have a recipe and want to share it with the whole world, just press publish.

If you have a recipe and want to share it with a group of people, first pick a name for the group and create the associated org.

Once the org exists, go to the recipe detail page. In the recipe menu you will see a dropdown that lets you pick which org you want to use. Pick the org.

Once the recipe has an org, a new menu option should appear, a share option. Press share to generate a share link that you can send to a friend or post in Groupme or Slack or to a Facebook group or whatever your group uses to connect. Friends can follow that link and be admitted to your org and see any recipes in that org.

The Command Palette lets you jump to any page in the app instantly — no tapping through menus required.

Opening the Command Palette

Tap the search icon (🔍) in the top-right corner of the app bar, or
Press Cmd+K (Mac) or Ctrl+K (Windows/Linux)

Searching and Navigating

Type a few letters to filter the list — results update as you type
Arrow keys (↑ / ↓) to move through results
Enter to go to the highlighted page
Esc to close without navigating

You can also click any result directly.

Example Destinations and Search Terms

What you're looking for	Try typing…
Your home page	`home`, `start`
Your recipes	`recipes`, `my recipes`
Your active runs	`runs`, `run list`
Steps left to do	`todo`, `pending`, `tasks`
Steps completed today	`completed`, `done`, `history`
Start a new recipe	`create recipe`, `new recipe`
Measurement history	`measurements`, `measure`
Your orgs	`orgs`, `teams`
Sign out	`logout`, `sign out`

Results are ranked by relevance, so partial matches work fine — typing rec surfaces Recipes and Create Recipe.

When You're Signed Out

Only the Login destination is available. Sign in first to access the full list.

Tips

The Command Palette is the fastest way to switch between distant parts of the app (e.g., jumping from a run directly to measurement definitions).
It's available on every page — open it from wherever you are.

Working with Recipes

Recipes are the core building blocks in Checkipe. A recipe is a list of steps that guide you through a process, whether it's cooking a meal, following a procedure, or completing any repeatable task.

Viewing Your Recipes

To see all your recipes:

From the home screen, tap My Recipes
You'll see a list of all your recipes organized by title
Tap any recipe to view its full details, including all steps

You can also search for recipes using the search bar at the top of the recipes list.

Creating a New Recipe

To create a recipe:

From the home screen, tap Create Recipe
Enter a title for your recipe (required)
Optionally add a description to provide more context
Add steps by entering the instruction text and tapping the add button
You can optionally add numerical inputs to steps (e.g., "Temperature" with units like "°F")
Tap Save to create your recipe

Once saved, your recipe is ready to use!

Viewing Recipe Details

When viewing a recipe, you can:

See all the steps in order
View any numerical inputs associated with steps
Create a run from the recipe (see Running Recipes)
Access the recipe menu to edit, delete, or share the recipe

Recipe Versions

Recipes in Checkipe use a versioning system:

Multiple versions can share the same URL key (slug)
Each version has its own unique ID
After a recipe is first created, it's better to create new versions rather than editing the original
To view all versions of a recipe, look for the "View Versions" option in the recipe menu

Working with Org Recipes

If you're part of an org, you can:

Create recipes that belong to the org
View recipes created by other org members
Use the scope switcher to toggle between personal and org recipes

See Working with Orgs for more details.

Running Recipes

A "run" is an instance of executing a recipe. When you create a run from a recipe, you get your own copy of all the steps that you can work through, mark complete, and customize as needed.

Creating a Run from a Recipe

To create a run:

Go to the recipe you want to execute
Tap the Run button or menu option
A new run will be created with all the recipe's steps

The run is now yours to work through at your own pace!

Viewing Your Runs

To see all your runs:

From the home screen, tap My Runs
Your runs are organized into two sections:
- Active Runs: Runs that are in progress
- Completed Runs: Runs you've finished

Each run shows:

The run title (or recipe title if no custom title is set)
Progress indicator showing completed vs. total steps
When it was created (encoded in the run ID)

Working with a Run

When viewing a run, you can:

Complete steps: Tap the checkbox next to a step to mark it done
Edit the title: Give your run a custom name to distinguish it from others
Add notes: Attach notes to specific steps
Record measurements: Enter numerical values for steps that need them
Edit step descriptions: Customize step text for your specific needs
Insert new steps: Add additional steps as you discover you need them
Reorder steps: Change the sequence of steps
Skip remaining steps: Complete the run by skipping all incomplete steps

See Managing Run Steps for detailed information on working with steps.

Navigating Between Runs

If you have multiple runs from the same recipe:

Use the Previous and Next buttons to move between them
Use the keyboard shortcuts (if available) to quickly navigate
View the run history to see all runs for a recipe

Anonymous Runs

You can also create runs without logging in:

Provide a recipe title and steps
Create a temporary run that's stored locally on your device
These runs aren't synced to the server

Anonymous runs are great for quick, one-time tasks!

Org Runs

If you're part of an org, you can create runs that belong to the org:

Create a run from an org recipe
The run will be associated with the org
Other org members can view and work with org runs (depending on permissions)

Use the scope switcher to toggle between personal and org runs.

Managing Run Steps

Steps are the individual tasks within a run. Checkipe gives you powerful tools to manage, edit, and customize steps as you work through a run.

Completing Steps

The most basic action with a step is marking it complete:

Tap the checkbox next to a step
The step is marked as done with a timestamp
Your progress indicator updates automatically

Completed steps remain visible so you can review what you've done.

Editing Step Descriptions

To customize a step's text:

Tap the edit icon next to the step
Modify the description as needed
Tap Save to keep your changes

This is useful when you need to adapt the recipe to your specific situation.

Adding Notes to Steps

Keep track of observations or details:

Open a step's edit view
Add notes in the notes field
Notes are saved with the step and visible when you review the run

Recording Measurements

Some steps require numerical inputs (like temperatures, quantities, or times):

Find the measurement field on the step
Enter the value
The unit is already specified by the recipe
Tap Save to record the measurement

These measurements help you remember exact values you used.

Reordering Steps

To change the sequence of steps in a run:

Tap the reorder icon
Drag and drop steps into the desired order
The new order is saved automatically

Note: This only affects this specific run, not the original recipe.

Inserting New Steps

Need to add a step that wasn't in the original recipe?

Tap the insert step button
Choose to insert before or after a specific step
Enter the step description
Tap Add to create the new step

The inserted step becomes part of your run.

Skipping Steps

To skip a step without completing it:

Open the step menu (three dots)
Select Skip
The step is marked as skipped and won't count as incomplete

Skipping All Remaining Steps

To complete a run quickly without finishing every step:

Open the run menu
Select Skip Remaining Steps
All incomplete steps are marked as skipped
The run is marked as completed

This is useful when you realize you don't need to complete all steps.

Step Order Numbers

Each step has an order number showing its position in the sequence. When you reorder steps, these numbers update automatically.

Undoing Step Completion

To mark a completed step as incomplete again:

Tap the checkbox next to the completed step
The completion timestamp is removed
The step returns to the active steps list

Working with Orgs

Orgs (short for organizations) let you collaborate with others on recipes and runs. When you're part of an org, you can share recipes, create collective runs, and manage team workflows.

Viewing Your Orgs

To see all orgs you're a member of:

From the home screen, tap Orgs
You'll see a list of all orgs you belong to
Tap any org to view its details

Creating an Org

To create a new org:

Go to the Orgs page
Tap Create Org (usually a + or create button)
Enter the org name
Optionally add a URL key (this creates a friendly web address for your org)
Tap Create

You'll automatically become an admin of the org you create.

Org Details

When viewing an org, you can see:

Org name and URL key
List of members and their roles
Org recipes
Org runs
Your permissions within the org

Inviting Members

To add people to your org:

Go to the org details page
Look for the Invite or Add Member option
Send an invitation
The invited person will receive an invite link they can accept

Org Roles and Permissions

Orgs have three membership roles:

Member: Can create org recipes and create runs
Editor: Can alo edit org recipes
Admin: Has full control including managing members and org settings

Admins can change member roles from the org details page.

Switching Between Personal and Org Scope

Checkipe has a scope switcher that lets you toggle between:

Personal: View your own recipes and runs
Org: View recipes and runs for a specific org

To switch scope:

Look for the scope selector (usually in the app bar or settings)
Select the scope you want to work in
The recipes and runs lists will update to show the selected scope

Creating Org Recipes

When you're in org scope:

Tap Create Recipe
The recipe will automatically be created for the current org
All org members can view the recipe (depending on permissions)

Creating Org Runs

To create a run that belongs to an org:

Switch to the org scope
Find an org recipe
Create a run from that recipe
The run will be associated with the org

Other org members with appropriate permissions can view and work with org runs.

Leaving an Org

To leave an org you're a member of:

Go to the org details page
Look for the Leave Org option
Confirm you want to leave

Note: If you're the last admin, you may need to promote another member first.

Org Permissions

Different actions require different permission levels:

View recipes: All members
Create recipes: Editors and admins
Edit org recipes: Editors and admins
Manage members: Admins only
Edit org metadata: Admins only
Delete org: Admins only

Tracking Your Progress

Checkipe helps you stay organized by providing different views of your work progress. You can see what you've accomplished and what still needs attention.

Todo Steps View

The Todo Steps view shows all incomplete steps across all your active runs:

From the home screen, tap Todo Steps
You'll see a list of all incomplete steps from your active runs
Each step shows:
- The step description
- Which run it belongs to
- The step's order number

This view is perfect for seeing everything on your plate at once and deciding what to work on next.

Working with Todo Steps

From the todo view, you can:

Tap a step to go directly to that run
See the run title to understand context
Get a count of total incomplete steps

Use this view when you want to focus on getting things done without switching between runs.

Completed Run Steps View

The Completed Run Steps view shows what you've accomplished:

From the home screen, tap Completed Run Steps
Select a date (defaults to today)
See all steps you completed on that date

Each completed step shows:

The step description
When it was completed (time of day)
Which run it belonged to
Any measurements or notes you recorded

Viewing Different Dates

To see completed steps from another day:

Use the date picker at the top of the page
Select any date
The list updates to show that day's completions

For faster navigation, use keyboard shortcuts: press LEFT-ARROW or A for the previous day, and RIGHT-ARROW or D for the next day. See Hot Keys for the full shortcut reference.

This is great for:

Reviewing what you accomplished
Tracking your productivity
Finding measurements or notes from past work
Preparing reports or logs

Run Progress Indicators

When viewing your list of runs, each run shows:

Progress bar: Visual indicator of completion percentage
Step count: "X of Y steps completed"
Completion status: Whether the run is active or completed

These indicators help you quickly assess which runs need attention.

Completed Runs

Completed runs are:

Separated from active runs in the My Runs view
Retained for your records
Available for review at any time
Copyable if you want to run the same recipe again

Tracking Tips

To make the most of progress tracking:

Review daily completions to maintain momentum
Check todo steps in the morning to plan your day
Use completion dates to document when work was done
Add notes to steps so your completed steps history has useful details
Copy completed runs when you need to repeat a process

Hotkeys

Active hotkeys in the Checkipe app depend on what page you are on. Shortcuts are ignored while you are actively typing in a text field.

General

Press ENTER inside any text entry form to submit it.
Press Cmd+K (Mac) or Ctrl+K (Windows/Linux) from any page to open the Command Palette.

New Hotkeys

Press T from any page to instantly open the Tracking Your Progress page.
Press C from any page to instantly open the Completed Steps page.
Press H from any page to instantly return to your Home page.

On the Completed Steps Page

Press LEFT-ARROW or A to go to the previous day
Press RIGHT-ARROW or D to go to the next day

On the Run Detail Page

Press ENTER to mark the top step as completed
Press LEFT-ARROW to go to a previous version of the run
Press RIGHT-ARROW to go to a more recent version of the run

Helpful Links

Here are some useful resources and links within the app and beyond.

In the App

Home - Your dashboard and main entry point to the app
Recipes - View, create, and manage your recipes
Runs - Track and manage your recipe runs
Orgs - Manage organizations and collaborate with others

Documentation & Support

User Guide - Complete guide to using the app